Open Air Ceremony
Chair Rental Policies

Below are our general policies for same day delivery & pick up of open air ceremony chairs.
(chairs that are not under a covered location or tent and require same day delivery)
All events are unique and it's best to talk to our event rental staff about your specific needs and event venue location.

*Bedrock Party Rentals will deliver chairs in stacks (covered in plastic) to your location. Chairs are stacked on chair pallets and secured with ratchet straps- padded chairs are stacked in sets of 25 and vinyl chairs are stacked in sets of 50 (do not stack any higher for safety reasons). Chairs should be restacked on the provided chair pallets and recovered. Customers are responsible for the chairs from the time they are dropped off to the time when they are scheduled for pick up.

*Customers are responsible for setting up the chairs and also restacking them after the event (as well as recovering them with the plastic covers). This helps us keep our costs lower for you but still be able to offer chair rentals.

*All chairs are dropped off at ground level. Requests to unstack them to move them up and down stairs/hills will incur extra fees.

*With advance notice, you can request chair set up and tear down service for an added fee. This is based on availabilty.  Customers must provide a layout 2 weeks prior to the event date.  (last minute changes cannot be made on site or additional labor fees will apply)

*Chairs are typically dropped off 2-3 hours before the ceremony and picked up approximately 2 hours after the start time of the ceremony. Timelines can be discussed in advance with our event staff based on your ceremony time and venue location. Please note, once timelines have been established,  a per hour $50 fee will be billed if staff has to wait for the items to be ready for pickup.

* There is a 4:30pm day prior cut off notification timeline for chair delivery. We do not keep staff on call for weekend deliveries (requiring this would add an additional $50 per hour fee for a minimum of 5 hours,). We must be notified by 4:30 pm the day prior to the ceremony if the chair delivery is still taking place OR if you are moving your event indoors due to inclement weather. There are no refunds due to weather cancellations, as we have been holding these chairs for your event and have missed the chance to rent them to someone else. Bedrock Party may choose to refund a portion of only the delivery fees & security deposit, at their discretion, if the chairs are not delivered. 

*Weather/rain is always a factor when considering open air ceremonies. We always hope for the best weather, but it’s important to consider a rain plan. Additional fees will be added if the chairs are left in the rain and/or restacked wet. A security deposit is added to rental orders to ensure items are picked up in the same condition as they were dropped off. We recommend keeping the chairs covered as long as possible until you get ready to use them. Keep any chairs covered that you do not use.

*Current policy for all our event rentals requires a 50% deposit to hold the items for your event. The order balance must be paid in full and all numbers finalized 14 days prior to the event. Chair quantities may be reduced no more than 25% of the original rental quantity at 14 days prior. Cancellation timelines apply (as per rental contract), with the added note of the 4:30pm day prior cut off. 

Please reach out with any questions. We are here to help!